Leadership+&+ResponsibilityRoles+2016

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** PTC 4 5 6 12 **
=**__ Roles and Responsibilities and Procedures 2016 __**=

1. Duffy Coordinator-
This includes coordinating- · the Duffy books · the Preschool programme · Grandparents reading · Role Model assemblies · The Duffy theatre · Continuing contact with -Karamu (school leaders) & Whaea Pene · Rotary of Havelock North · Books in Homes in Auckland and other associated contacts

__Procedures__
· Distribute class lists for Teachers for Students to choose books and fill out School form. This happens beginning of Terms1/2/3. Notified by email, date books have to be back in.If early get 2 Free books for Library. Usually 2 books a Student (but they choose 4 in case they have run out of their preferred book) Terms1&2. In Term 3 there is one Government book. · Check forms have been filled out correctly and photocopy spares – original to post to Scholastic who distribute the books for Duffy Books in Homes and spare for Teacher as well as for Duffy coordinator in case Teacher loses their copy. Essential to match books with list and phamplet for students when books arrive. · When books arrive.Ensure Teachers do not hand them out straight away. They are saved for the day of the Duffy Role Model Assembly and /or Duffy Theatre and Government book assembly. · Collate and check a list of Preschool children.Not always going to the Riverslea CommunityPreschool . May be younger brothers and sisters at home or other Preschools. · Give a book to them on their birthday.If not at Preschool or if they come in with whanau to pick older siblings up or send home with brother or sister at the school · Fill out preschool survey (1-2x) a year when sent by email(1/2hr+). · Match books to age levels and keep Special Duffy sticker/word/alphabet book and book bag for New Entrant (5yr olds) entering school · Keep in contact (email/phone) with Rotary members that have volunteered for the programme and accommodate their needs eg older Students. · Ask Teachers for students names that need Reading mileage, reinforcement, extension and their reading age level. · Usually 10 students as 5 Rotary. 1Students 9am-9.15am and 2 nd student 9.15-9.30am Friday mornings. · Make up book packets for Rotary to listen to students read. Attach stickers and reading sheet which comments on child eg name of student, level, notes. · Steady reader. · May need some help with meanings of vocabulary. · Needs lots of confidence boosting. Responds well to praise. · May need to stop and think to understand what he is reading at times. · ( Look at picture to get sentence/story meaning · Look at what the word begins with eg letter name / sound etc) · Repeat the story again to give him success 2 nd time. · Needs reinforcement at times. · Also check comments Grandparent Rotary member has put on reading sheet, make sure the students have enough books, renew if read. Make sure pencil sharp and there are still enough stickers and if possible check face to face with Rotary Grandparent how student is going, any problems etc Older students prefer stickers on reading sheet which is kept in a Grandparent’s reading folder as a record after the student has finished the programme.Younger students put them on their sticker chart. All students get 100 or more house points for attending and reading. · Make sure list is printed out of who the Rotary are and the students they have. · Give a copy to Teachers and try and organise 2 Senior students to be Duffy Grandparent coordinators i.e. get the students in first just before the bell and change over at 9.15am.They also get house points. · Thursday night set out the tables in R4 and set out the packets of books. Rotary members generally like to sit in a similar place each week. · Friday morning. Meet and Greet Grandparent’s readers in staffroom to generally chat about anything, connect and see how programme is going. · Also mention any special events coming up eg Role Model Assembly and ring a week before one of the Rotary members so that they can pass it on any events, information,at the weekly Rotary meeting on Monday nights. · Also let Rotary know if no Grandparents reading eg school trip and they in turn let me know if they are not coming next week eg holiday.
 * __1.Duffy Books__ **
 * __2.Preschool programme__ **
 * __3. Grandparents Reading__ **
 * __Example of notes__ **

· Accepting and replying to email sent from Duffy Books in Homes head office in Auckland, about Role Model for assemblies T1/2/3 · Informing Tasha for newsletter and Rotary date time and who · Informing Riverslea Community Preschool so that they can attend · Setting up room for assembly myself or getting Seniors to help me. · Ensuring we have items for the Role Model and Rotary attendees to listen to and a Senior student to thank them. Check all Teachers have books processed and a few aside for the assembly too for the Role Model and Rotary to hand out to students. · Arranging 2 Senior students to meet and greet Role Model show them around school, offer them coffee etc (as I am in classroom) · Taking assembly, introducing Role Model (and personally thanking them afterwards) taking photos for the newsletter and school Facebook. Even the Rotary website, as I have been requested several times to forward them to Rotary. · Accepting and replying to email sent from Duffy Books in Homes head office in Auckland, about the Duffy Theatre, usually T2 · Informing Tasha for newsletter and Rotary date and time · Informing Riverslea Community Preschool so that they can attend · Clearing room for Duffy Theatre (they need ¾ clear space of eg R4) myself or getting Seniors to help me. · Ensuring we have an item organised if the Duffy actors request one, a Senior student to thank them. Check all Teachers have books processed and a few aside for the Duffy theatre actors and Rotary to hand out to students.(If informed in the email by Duffy Books in Homes) · Meet and greet Duffy actors (usually the Theatre is after a break time.Show them round school, where performance is, ask if there is anything they need and answer any questions, requests that they have.  · Introducing Duffy Theatre (and personally thanking the actors afterwards) taking photos for the newsletter  and school Facebook. Even the Rotary website,as I have been requested several times to forward them to Rotary.
 * __4. Role Model Assemblies__ **
 * __5. Duffy Theatre__ **

· Not only answering emails, and completing surveys but meeting the Duffy coordinator for a ½ hour or longer (Face to face meeting)when they visit the school every year to see how the programme is working. They ask questions and ask you to tell them about extra things eg I tell them about the Rotary Grandparents reading programme. · Keeping in regular communication with our sponsers the Haveloeck North Rotary club · Connecting with the DP and whaea Pene at Karamu regarding the Student Role Model assembly where they select 2 Senior Karamu students over to talk to the students. This is usually later T3. Presenting them with the special books (sent by Duffy books in Homes) as a Thank you · Also Mothers Day /Fathers Day/Grandparents day books, sent by Duffy Books in Homes. Ask other teachers who listens to their child read/ signs notebook etc and then have a lucky draw for the winner of the book. If possible get winner to attend Assembly .If not give to student to take home. Take photos for newsletter/Facebook etc · Handling any other request sent by Duffy eg special competitions, book offers etc ·
 * __6. Communication__ **

__Procedures__
· This includes leading the Maths programmes in the school and the aim to increase the National Standards levels of the tamariki in this area. · If it is a school focus developing an action plan, in conjunction with the other teachers to guide our planning. This will also include school/classroom goals. · Attending Maths Lead Teacher meetings 3 times a year. Reporting back to staff. (A full PLD write up is on my lbennettteacherregistration wiki under 2016 PLD) · Regularly updating Numeracy (Maths) area under riversleaschoolwhanau wiki. ( T2 2016 has sites, links and ideas for resources and planning that teachers can go to, to help them with the areas we are covering eg Measurement(Time) and Numeracy.  · Being available for any help/ assistance planning, programme, resources etc

· Coordinating visits eg especially Riverslea Community Preschool as they are onsite and send most of our NE to the school. · Informing them and inviting Preschools to school activities (Riverslea Community Preschool and Mayfair Kindergarten) eg Role Model assemblies and Duffy Theatre · Preschool Duffy book programme · Having visits with Riverslea Preschool (coming to R1)regularly and also Mayfair Kindergfarten. Visiting them and being visited eg set up activity morning. · Extending to Banardoes visiting · Setting up regular visits with Preschools(Riverslea/Mayfair and/ or whanau for children starting school eg 5 or 6 visits · Encouraging R3 Senior students to visit Preschools.  · Giving Parents/whanau a Cheers Fears and unclears form to fill in  and asking answering any questions they or the child has about school.  · Keeping in regular contact with whanau once the child has started to let them know how he/she is settling into school.  This is by phone call, face to face, or notebook system in book bag (usually a mixture of all).

__Procedures__
· Attend meetings · Complete surveys online · Email and fax Glen Steven (NZEI coordinator for HB) to reply to her requests for information regularly · Handle other NZEI related correspondence and emails · Coordinate and inform other school NZEI members and staff (including non NZEI members) to keep them informed of the latest developments

__Procedures__
· Be available for advice and guidance on any staff issue · Fill out EEO forms and update when needed (new staff) · Do 2016 EEO programme · Check that policy is up to date and when it will next be updated. · Provide an EEO report to the BOT when required (usually twice a year). ·

__Procedures__
· Attend regular meetings · Ask questions, protect staff needs eg a safe environment · Present any issues or requests (through Principal first) · Report back to the staff from meetings ( if requested by Principal) ·

__Procedures__
· Help Teachers set up wikis, giving them sites, examples etc, when they are ready to do so. · To monitor school wikis both teacher and student so that they are kept up to date · To assist, where needed if teachers, want help with content, format or adding items to their own wikis or the students in their classes. · Maintain my students individual wikis/ learning journeys using their voice and Teaching as Inquiry. · Update Mathematics wiki regularly on Riverslea school wiki · Update own teacher registration wiki · Contains Home page, PLD, Reflections each Term (Successes, Challenges etc from both Teacher and student perspectives), Roles and Responsibilities, Links to students wikis and PTC eg Inquiry Fairy Tales T1 2016 (Reflection, evaluation, what was involved, students and teachers contribution, photos and where to next- including Pedagogy and PTCs covered) · All pages on wiki have PTCs attached to show coverage of PTCs. Index for these on 2015 and 2016 Teacher registration wiki

__Procedures__
· Assist/lead Inquiry programmes and planning in the school. · Plan units and guide Teachers, if required, through the Inquiry process · Guide teachers, if required, how to show evidence of teaching and learning on a wiki with PTCs attached and Teacher Pedagogy too

__Procedures__
· Power point presentation to staff to reintroduce ipads to the school under Teaching as Inquiry model. · Source information and examples of successful practice and apps. · Source from internet and contacts (USA/Australia/NZ eg Auckland etc) ICT cybersafe and school contract for both parents and students to sign before they can use ipads. · In consultation with staff develop new Riverslea school ICT contract for Parents/whanau and students and type up and present for students to take home and get signed. · Monitor reintroduction along with Principal. Encourage use of apps that other Teachers may be unaware of the value of for their programmes. Also encourage Teachers to explore apps for themselves to find other ones suitable for their programmes.

__Procedures__
· In charge of ringing Relievers if Teacher or Principal sick or away at meeting or course. · Keep an up to date list of Relievers and check when they are and are not available · Check if coming(reminder) if booked way in advance · Help orientate them around the school, photocopier, toilet etc · Show them room, help with planning eg if none get a Maths sheet suitable for level if they do not have one. · Show them where resources are, timetables, any changes to the day · Answer any questions/queries that they have · Check throughout day how they are going .If having a problem with a student offer solutions or remove child if serious · Check back at end of day and thank them.

-Other areas in the school I assist and support in are:
· Assist and Lead programmes eg School Sport/ ODE & Trips/ RAMs etc (Plan, newsletter to parents, organise Trip, Transport,helpers etc ) · Whole school Review ( as a team- Testing and Monitoring students) · New resources/displays (cataloguing and putting away) · Staff Notice Board ( Putting up notices eg NZEI, regularly revised House Lists etc) · Lost Property ( Displaying outside for students to look at) · Values ( Aroha Kaha Mana – monitor- check rewards are given out) · Interval/Lunchtime activities (eg Skipping or ball game for the students) · Visitors to the school (assist,show around, answer queries etc) · Keep R1 resource room tidy · Being In charge of 5 & 6 year old testing in the school. ( 5/6 year Test not just class) ( Relevant when there are 6 yr olds in other classes too.) · Assisting Principal with any extra roles that they need help with

· __Procedures__
· Check list of names for awards is made up in consultation with other staff. · Check Trophies in for engraving. · Check Karamu Hall or chosen venue available and booked. · Check what facilities are there and organise eg R3 teacher to set up sound etc Check what items are being held eg Kapa Haka · and what needed · Check who is giving out what awards · Check that a programme is done send draft format for Office administrator to amend on template on her computer) · Organise certificates to be done and printed the day before the Prizegiving  ( School Office Administrator- template on her computer )  · Help set up hall seating tables etc and stage  · On day set up trophies and certificates on stage table  · Introduce and coordinate running of Prizegiving  · Pack up if required ( Check previously with school caretaker - as 2015 Office admin at Karamu told us to pack up and that was incorrect information)

·__Procedures__
· Consult with staff about venue. Book and organise menu prices etc so they are a reasonable cost · Organise newsletter for whanau and Year 6s telling them what where and how much etc. · Organise certificates (School Office Administrator- template on her computer) · Organise present for Leavers (staff consultation and acquired by Principal /or Office administrator. · Check all students have transport there and back  · Check booking a few days before event and confirm numbers.